Best Expense Tracker Apps

There’s an expense tracking app for every need

Most people know the importance of keeping business receipts in case they’re audited. The problem with paper receipts is that they’re easy to lose. By immediately uploading these into an expense tracker app, you save space and time instead of having to dig through a shoebox full of receipts at tax time.

We reviewed 30 different options to determine the best expense tracker apps, based on price, features, reviews, and accessibility. The apps we picked have the ability to sync and categorize account transactions, are reasonably priced, and offer reporting tools to track your personal and business financial health.

QuickBooksQuickBooks

 QuickBooks

  • Price: $7.50 and up
  • Platform: Android, iOS
  • Receipt scanner: Yes
Sign Up Now

We chose QuickBooks Accounting as the best expense tracking app for small businesses because users can send and track invoices and automatically track mileage. It also has a built-in photo tool to snap pictures of receipts—all on-the-go.

Pros

  • Automatically track mileage and snap pictures of receipts

  • Send and track invoices in multiple currencies

  • Link bank and credit card accounts

Cons

  • One of the more expensive expense tracker apps

  • E-signature is available only on the app

  • No chat support

Owned by Intuit, QuickBooks is a leader in business accounting and bookkeeping. Its app helps small businesses track expenses, send invoices, and manage most financial aspects of a business.

QuickBooks Accounting offers a free 30-day trial with no credit card or commitment required. And, if you have QuickBooks online, the Accounting app is free. Otherwise, choose from a variety of plans starting at $7.50 per month.

Some popular features for small business owners include:

  • Integrations with over 750 apps, like inventory management and advanced CRM
  • Give your accountant access 
  • Customize invoices with your logo and business info
  • Create and track invoices in multiple currencies
  • Generate profit and loss reports
  • Photograph receipts and attach them to expenses
  • Track sales and customers on-the-go
  • Categorize expenses
  • Mileage tracking uses GPS without draining the battery
  • Forecast cash flow over 90 days and use Envelopes to set aside money for business payroll and taxes
  • Connect bank and credit card accounts to track revenue and expenses
Empower RecircEmpower Recirc

Empower

  • Price: Free
  • Platform: Android, iOS
  • Receipt scanner: No
Sign Up Now

The best expense tracker app for investors is Empower because you can view all of your investment and bank accounts in one app. It gives investment tools, advice, expense categorization, and helps you stay on top of upcoming bills.

Pros

  • Reporting tools make it easy to see the asset allocation and performance of your investments

  • Offers strategies to lower your tax burden

  • Recession simulator shows how your investments would’ve performed in historical recessions

Cons

  • No account reconciliation

  • Some financial institutions won’t sync with the app

  • Must have over $100,000 in investable assets for advisory services

Empower is a personal finance and wealth management company founded in 2009. This app is free and gives you a clear snapshot of your financial health.

If you have over $100,000 in investable assets, you’re eligible for advisory services with Empower. After linking your accounts, receive a free initial consultation with one of their financial advisors. Compared to similar companies, its annual fee for investment management is high. You will pay an annual fee of 0.89% if your assets are over under $1 million. If it’s over $1 million, your annual fee is 0.79% to 0.49% depending on the total assets.

This app is still beneficial if you don’t have $100,000 in investable assets, though. Take advantage of its investment management tools to link accounts, plan for retirement, set a budget, and see your cash flow. Each of these services is free with the app or its web interface.

ExpensifyExpensify

 Expensify

  • Price: Free for up to 25 scans, then $4.99–$9 per month
  • Platform: Android, iOS
  • Receipt scanner: Yes
Sign Up Now

When looking for an app for receipt saving, go with Expensify because its app automatically scans, reads, and imports receipt details for you. It also works great for travel—get trip reminders, flight delay notifications, and change notifications sent right to your phone.

Pros

  • Automatically reads and imports receipt details for you—even if it’s foreign currency

  • Categorize, tag, and group expenses into a report

  • Automatic mileage tracking using GPS

Cons

  • Uploading PDF receipts can be difficult to do

  • Automatic receipt reading sometimes takes longer than it would to manually type in the info

Expensify is an app launched in 2008 meant specifically to manage receipts and expenses. It allows 25 scans per month for free, and beyond that, you’ll need a paid account. Pricing starts at $4.99 per month, or $9 per user per month if your company needs expense reporting, card management, approvals, and reimbursements.

This app is targeted toward business users because it has tools to submit receipts directly to a manager or accountant. From there, they can approve or reject expenses right from the app. Expensify even offers a corporate Visa card and a corporate travel assistant.

Integrate accounting apps like QuickBooks, Xero, NetSuite, and Sage Intacct. Next-day reimbursement is a favorite feature of Expensify because employees get their money back quickly. 

One of the best features for international travelers is how Expensify works with global currencies and taxes. An app that’s globally compatible makes month-end closing seamless.

EverlanceEverlance

Everlance

  • Price: Free for 30 trips, then $5 and up monthly
  • Platform: Android, iOS
  • Receipt scanner: Yes
Sign Up Now

With Everlance, create an IRS-compliant mileage log and sync your bank accounts and credit cards for expense and receipt tracking. This app is particularly popular with those who are self-employed.

Pros

  • GPS used to create an IRS-compliant mileage log

  • Syncs to bank or credit card for expenses and receipts

  • Export mileage and expense reports in PDF, CSV, or Excel formats

Cons

  • The app creates a new trip if you’ve stopped for 10 minutes

  • Premium features cost far more than other expense tracker apps

  • Notifications are cumbersome if manually tracking trips

Founded in 2015, Everlance is an app designed to track mileage, expenses, and receipts. When you download the app, you automatically start a seven-day Premium trial. At the end of the trial, you’ll revert to a free account unless you choose to upgrade. 

To track expenses, sync your credit cards and bank accounts. With one swipe, you can categorize business and personal expenses. For recurring expenses and transactions, users can set custom expense rules. With Everlance, tracking revenue is easy, too—even if you have income from multiple sources. 

Everlance uses GPS technology to automatically chart your trips. However, you can also turn that feature off and manually track trips. While the app does advertise you can set it and forget it, user reviews suggest it’s best to double-check your trip is recorded, as GPS errors have caused the app to miss some trips. 

There are three packages available with Everlance:

Free  Premium: $8 per month billed monthly or$5 per month billed annually Premium Plus: $12 per month billed monthly or $10 per month billed annually
30 automatic trips per month Unlimited automatic detection Unlimited automatic trip detection
Unlimited manual start and stop trip tracking Automatic expense tracking with bank and credit card sync Automatic expense tracking with bank and credit card sync
IRS-compliant reports Deduction finder Deduction finder
Expense tracking with unlimited receipt uploads Trip auto-classification with work hours and commute Trip auto-classification with work hours and commute
Advanced PDF and Excel reports Custom Excel & PDF data exports
Customised 1×1 training and VIP customer support
NerdWalletNerdWallet

 NerdWallet

  • Price: Free
  • Platform: Android, iOS
  • Receipt scanner: No
Sign Up Now

If you want to get a handle on your personal finances for free, download the NerdWallet app. With it, you can see all of your accounts and their transactions in one place, keep tabs on your credit and net worth, and get helpful reports on your cash flow.

Pros

  • Track income and expenses

  • Monitor your credit and net worth

  • It’s completely free

Cons

  • Limited transaction management

  • Credit score is only provided by one bureau—TransUnion

  • Must link your account to reconcile transactions, rather than it pulling from your credit report

NerdWallet is a personal finance company founded in 2009. Its app gives a complete look at your personal finances and tools to help manage your money. It’s completely free and doesn’t offer in-app purchases. 

Link your accounts and categorize your transactions to get a picture of how you spend your money every month. From there, set goals to help pay down debt, invest for your future, and save money. 

When you link a debit or credit card, you can receive offers from retailers to get cashback. NerdWallet also offers calculators and editorial content to help you make smart financial decisions. 

The app offers tips based on your own personal situation. For example, if you’re using a high amount of credit on a credit card, the app tells you to make multiple payments per month on that specific card to keep your balance low.

Final Verdict

The best expense tracker app will depend on your needs. If you’re looking for small business expense tracking, go with QuickBooks. If you’re an investor, Empower may work well for you with its ability to house your investment and bank account info in one place. If you need receipt scanning capability, Expensify will work well for you.

Compare Providers

Expense Tracker Apps Why We Picked It Key Benefit
QuickBooks Accounting Best for Small Businesses Send and track invoices
Empower Best for Investors Investment tools, advice, and management
Expensify Best for Receipt Saving Automatically reads and imports receipt details for you
Everlance Best for Reimbursement and Mileage Automatically create an IRS-compliant mileage log and sync accounts to track expenses
NerdWallet Best Free Option It’s completely free and helps you monitor your credit and expenses

In the News

The Federal Reserve has aggressively increased the federal funds rate since February 2022. These rate increases have caused business and consumer loan rates to increase significantly, making it harder to find affordable financing. For those focused on managing their money in the wake of rising rates, expense tracker apps can help simplify the process of tracking spending and saving for specific goals.

Pros and Cons of Expense Tracker Apps

Pros

  • Can simplify financial management

  • Free options are available

  • May help you budget and improve credit

  • May help you meet money goals

Cons

  • Certain apps cost money

  • Features vary

  • Not all financial institutions connect

  • Requires some upfront and ongoing work 

Pros Explained

  • Can simplify financial management: Expense tracker apps may make it easier to manage your money, separate business and personal expenses, and track your monthly spending. 
  • Free options are available: Certain apps are free, and you can find a good tracker without worrying about any added monthly costs. 
  • May help you budget and improve credit: If you commit to using an expense tracker app, it could help you establish and stick to your budget. It may also help you improve your credit score, as many apps have helpful features like monthly payment alerts; these can help you avoid missed or late payments. Your payment history has a big effect on your credit score. 
  • May help you meet money goals: Certain apps let you set savings goals and track your progress toward those goals. If used consistently, a personal expense tracker app could help you save for a down payment or take that vacation you’ve been putting off. 

Cons Explained

  • Certain apps cost money: While some expense tracker apps are free, this isn’t the case with all of them. But, it’s worth considering the money you may save by using a paid tracker app, which may have more/better features than free apps.
  • Features vary: Financial features vary across apps, so there isn’t one right option for everyone. You’ll need to do some research to find an app that works well for your situation. 
  • Not all financial institutions connect: Some banks or credit unions may not sync with certain expense tracker apps, meaning you won’t be able to easily track your spending. If you have a question about whether your financial institution will connect to an app, contact the app’s customer service team to confirm. 
  • Requires some upfront and ongoing work: To get the most out of a personal expense tracker app, you’ll need to do some work upfront and commit to using the app moving forward. While most apps don’t require any heavy lifting, there’s a time commitment involved. 

Alternatives to Expense Tracker Apps

  • Digital spreadsheets: For those who’d rather not rely on expense tracking apps, digital spreadsheets are a useful alternative. Consider setting up spreadsheets using Google Sheets or Microsoft Excel. You can customize your spreadsheet to meet your needs and modify it over time as needed. 
  • Paper expense tracking: Some people prefer tracking their expenses on paper. If this sounds like you, your best option is likely keeping receipts and reconciling them against your checkbook, credit card, and bank statements each month. Consider creating an easy-to-track filing system in case you need to go back and review certain expenses. 
  • Reconciling online statements: You could also track your spending by reconciling your online statements once a week (or more often, if you prefer). This way, purchases will be fresh in your mind and you should be able to confirm that both vendors and amounts on your statements are correct. 
  • Digital calendars: If your primary goal is to track monthly payments, relying on your phone’s digital calendar could be a helpful and no-cost option. Review your monthly bills, and set up reminders in your phone so you don’t miss any payments or pay late. 

Expense tracking apps and other financial management tools require upfront work and ongoing upkeep. They won’t automatically help you achieve your financial goals; instead, you need to commit to using them over time to meet your money goals and improve your situation. 

Frequently Asked Questions

  • What Does an Expense Tracker App Do?

    An expense tracker app allows you to monitor and categorize your expenses across different bank and investment accounts and credit cards. Some of these apps also offer budgeting tools, credit monitoring, mileage tracking, receipt keeping, and advice to grow your net worth.

  • How Much Does an Expense Tracker App Cost?

    Expense tracker apps vary in cost, although many are free. Paid apps are typically less than $10 per month, although if you want business features like invoice creation and management, you’re more likely to pay well above that. Before paying for an expense tracker app, check to see if there’s a free trial. A lot of apps offer 30 days to test drive all of their features.

  • Is an Expense Tracker App Worth the Cost?

    Many expense tracker apps are free or low cost, so explore your options and decide if you need a paid app. These apps can help you gain control of your finances, pay down debt, and grow your net worth. Some even allow you to upload receipts, track mileage, and send invoices, which are all helpful if you run a business.

  • What Is the Best App to Track Personal Expenses?

    The best app for tracking personal expenses is one that lets you track and categorize your spending while also seeing your overall financial picture. It should be affordable, with the features you need to stay in control of your budget.

  • What Is the Best Free Expense Tracker App?

    With its range of financial tools and intuitive interface, NerdWallet is our choice for the best free expense tracking app. You can use NerdWallet to manage expenses, track your credit and net worth, and run helpful reports about your cash flow. Another top-rated free expense tracker apps include Empower (for investors).

  • What’s the Best Expense Tracker App for iPhone?

    The best expense tracker app for iPhone depends on your individual needs. What’s right for someone else won’t necessarily work for you. For instance, if you’re more focused on tracking your investments, Empower may be a better choice. 

  • How Do I Track Daily Personal Expenses?

    You can track daily personal expenses on your mobile device using an expense tracking app for iPhone or Android, or you could opt for paper tracking while reviewing and reconciling your online credit card or bank statements regularly. Your personal preferences will dictate which option is best for you. 

    Some expense tracker apps are tailored for personal use, while others are designed for small business use. If you need to track business expenses, opt for an app like QuickBooks Accounting or Expensify.

  • How Do I Keep Track of My Monthly Payments?

    An expense tracking app could help simplify the process of tracking your monthly payments. If you’re interested in doing so for your small business, an app like Quickbooks Accounting may be a good choice.

Methodology

We looked at 30 of the best expense tracker apps available and narrowed it down to the best options based on several features and considerations. We considered pricing, features, reviews, and accessibility. In each case, we evaluated how robust the features were for day-to-day and power users and whether the app was easy to use.

In the News

The Federal Reserve has aggressively increased the federal funds rate since February 2022. These rate increases have caused business and consumer loan rates to increase significantly, making it harder to find affordable financing. For those focused on managing their money in the wake of rising rates, expense tracker apps can help simplify the process of tracking spending and saving for specific goals.

Pros and Cons of Expense Tracker Apps

Pros

  • Can simplify financial management

  • Free options are available

  • May help you budget and improve credit

  • May help you meet money goals

Cons

  • Certain apps cost money

  • Features vary

  • Not all financial institutions connect

  • Requires some upfront and ongoing work 

Pros Explained

  • Can simplify financial management: Expense tracker apps may make it easier to manage your money, separate business and personal expenses, and track your monthly spending. 
  • Free options are available: Certain apps are free, and you can find a good tracker without worrying about any added monthly costs. 
  • May help you budget and improve credit: If you commit to using an expense tracker app, it could help you establish and stick to your budget. It may also help you improve your credit score, as many apps have helpful features like monthly payment alerts; these can help you avoid missed or late payments. Your payment history has a big effect on your credit score. 
  • May help you meet money goals: Certain apps let you set savings goals and track your progress toward those goals. If used consistently, a personal expense tracker app could help you save for a down payment or take that vacation you’ve been putting off. 

Cons Explained

  • Certain apps cost money: While some expense tracker apps are free, this isn’t the case with all of them. But, it’s worth considering the money you may save by using a paid tracker app, which may have more/better features than free apps.
  • Features vary: Financial features vary across apps, so there isn’t one right option for everyone. You’ll need to do some research to find an app that works well for your situation. 
  • Not all financial institutions connect: Some banks or credit unions may not sync with certain expense tracker apps, meaning you won’t be able to easily track your spending. If you have a question about whether your financial institution will connect to an app, contact the app’s customer service team to confirm. 
  • Requires some upfront and ongoing work: To get the most out of a personal expense tracker app, you’ll need to do some work upfront and commit to using the app moving forward. While most apps don’t require any heavy lifting, there’s a time commitment involved. 

Alternatives to Expense Tracker Apps

  • Digital spreadsheets: For those who’d rather not rely on expense tracking apps, digital spreadsheets are a useful alternative. Consider setting up spreadsheets using Google Sheets or Microsoft Excel. You can customize your spreadsheet to meet your needs and modify it over time as needed. 
  • Paper expense tracking: Some people prefer tracking their expenses on paper. If this sounds like you, your best option is likely keeping receipts and reconciling them against your checkbook, credit card, and bank statements each month. Consider creating an easy-to-track filing system in case you need to go back and review certain expenses. 
  • Reconciling online statements: You could also track your spending by reconciling your online statements once a week (or more often, if you prefer). This way, purchases will be fresh in your mind and you should be able to confirm that both vendors and amounts on your statements are correct. 
  • Digital calendars: If your primary goal is to track monthly payments, relying on your phone’s digital calendar could be a helpful and no-cost option. Review your monthly bills, and set up reminders in your phone so you don’t miss any payments or pay late. 

Expense tracking apps and other financial management tools require upfront work and ongoing upkeep. They won’t automatically help you achieve your financial goals; instead, you need to commit to using them over time to meet your money goals and improve your situation. 

Frequently Asked Questions

  • What Does an Expense Tracker App Do?

    An expense tracker app allows you to monitor and categorize your expenses across different bank and investment accounts and credit cards. Some of these apps also offer budgeting tools, credit monitoring, mileage tracking, receipt keeping, and advice to grow your net worth.

  • How Much Does an Expense Tracker App Cost?

    Expense tracker apps vary in cost, although many are free. Paid apps are typically less than $10 per month, although if you want business features like invoice creation and management, you’re more likely to pay well above that. Before paying for an expense tracker app, check to see if there’s a free trial. A lot of apps offer 30 days to test drive all of their features.

  • Is an Expense Tracker App Worth the Cost?

    Many expense tracker apps are free or low cost, so explore your options and decide if you need a paid app. These apps can help you gain control of your finances, pay down debt, and grow your net worth. Some even allow you to upload receipts, track mileage, and send invoices, which are all helpful if you run a business.

  • What Is the Best App to Track Personal Expenses?

    The best app for tracking personal expenses is one that lets you track and categorize your spending while also seeing your overall financial picture. It should be affordable, with the features you need to stay in control of your budget.

  • What Is the Best Free Expense Tracker App?

    With its range of financial tools and intuitive interface, NerdWallet is our choice for the best free expense tracking app. You can use NerdWallet to manage expenses, track your credit and net worth, and run helpful reports about your cash flow. Another top-rated free expense tracker apps include Empower (for investors).

  • What’s the Best Expense Tracker App for iPhone?

    The best expense tracker app for iPhone depends on your individual needs. What’s right for someone else won’t necessarily work for you. For instance, if you’re more focused on tracking your investments, Empower may be a better choice. 

  • How Do I Track Daily Personal Expenses?

    You can track daily personal expenses on your mobile device using an expense tracking app for iPhone or Android, or you could opt for paper tracking while reviewing and reconciling your online credit card or bank statements regularly. Your personal preferences will dictate which option is best for you. 

    Some expense tracker apps are tailored for personal use, while others are designed for small business use. If you need to track business expenses, opt for an app like QuickBooks Accounting or Expensify.

  • How Do I Keep Track of My Monthly Payments?

    An expense tracking app could help simplify the process of tracking your monthly payments. If you’re interested in doing so for your small business, an app like Quickbooks Accounting may be a good choice.

Methodology

We looked at 30 of the best expense tracker apps available and narrowed it down to the best options based on several features and considerations. We considered pricing, features, reviews, and accessibility. In each case, we evaluated how robust the features were for day-to-day and power users and whether the app was easy to use.

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